Educational Tools For Teachers – Google LLC today announced dozens of new features in its suite of Google for Education tools that it says will help educators prepare for the upcoming school year.
Google for Education is a customized suite of Google tools, including Google Workspace, which brings together applications such as Gmail, Docs and Sheets, Google Meet for video calls and presentations, and Google Classroom, which is a portal for teachers that allows them to share assignments. with their students and degree submissions.
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The tools are designed to be used with Google Chromebooks that run the ChromeOS operating system and have dozens of external applications that are useful for online learning.
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Today’s updates, announced at an online event called The Anywhere School, include some exciting new capabilities for Google Classroom focused on giving educational leaders greater visibility and control of their online learning resources. The updates are designed to help educators use Classroom at any size of education system, whether that’s a district or state school system or even an entire country, Google Classroom Product Manager Akshat Sharma said in a blog post.
One of the most useful new features in Classroom will certainly be the new add-ons that will arrive in beta testing mode later this year for school districts with the Teaching and Learning Upgrade or Education Plus editions of Google for Education. The add-ons will give teachers access to dozens of new edtech tools from inside the classroom, with launch partners including Adobe Spark for Education, CK-12 Foundation, Edpuzzle, BookWidgets, Nearpod and Kahoot!
Other soon-to-be-launched capabilities include a roster import feature that will enable information technology administrators to automatically set up classes and keep rosters in sync with a school’s student information systems.
Teachers should also appreciate the new ability to schedule assignments across multiple classes — the most requested feature, Sharma said. Meanwhile, the new offline capabilities for the Classroom on Android will allow students to work without an internet connection.
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Google Meet’s video calling capabilities are a key ingredient for online learning and they haven’t been neglected in today’s updates. Sharma explained that teachers will soon be able to access Meet from within Classroom, in a move that will make the service easier to use, safer and more secure.
“First, students will have to sit in a ‘waiting room’ until a teacher joins the assembly line,” he explained. “Next, guests outside the class roster will have to ‘request to join’ so that no unwanted participants enter meetings. And finally, all co-teachers in a class will also automatically be co-hosts in the meeting, and only students listed in the Classroom roster will be able to join the Meetup. “
In a second blog post, Google Meet Product Manager Maryam Sanglaji said more settings will be added to the Google for Education admin console so school principals can set policies about who can join their school’s video calls. Sanglaji said this will help educators create the right boundaries for students of different ages, facilitate external speakers and give administrators the ability to immediately end any meeting directly from the console’s prompter.
There will also be more improvements to the Meet experience. In the coming weeks, Sanglaji said Google will make improvements to the hand-raise icon and notification sound so students can participate with confidence, while teachers can more easily see and hear who raised their hands.
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“People who raise their hands will appear in the grid and there will be a constant notification so you can see how many people have raised their hands and in what order,” he explained. “Once a student with a raised hand has finished speaking, their hand will automatically lower.”
Other new features in Meet include support for subtitles in five languages, available now, and live translated subtitles coming later this year.
Improved collaboration and security are the main goals behind the improvements to Google’s suite of productivity apps that were announced today.
Google Workspace for Education Product Manager Brain Hendricks explained that the company has improved its grammar suggestions in Docs for Education Plus clients with the “next phase of writing tips”. In Docs, users will get warnings about offensive language and style suggestions, he said, while in Sheets, a new assisted analysis feature will suggest useful formulas that make it easier to gain insights from spreadsheets.
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Google’s productivity apps are also getting better integration with Google Meet. So now, it’s possible for teachers to present content in Meet directly from Documents, Sheets or Slides with the click of a button. Later this year, Google will incorporate Meet video calling into all three apps to make it easier for people to see each other as they collaborate.
On the security side, Hendricks promised that Google will improve its protections in Google Drive, which help block phishing and malware content from external users and organizations. These protections will be extended to users within the school organization to protect against insider threats and accidental sharing of malware.
Google Drive administrators will get more advanced controls over how files can be shared inside and outside their organizations in the coming months. “For example, an administrator may allow a subset of faculty to share documents with anyone in their district, but only allow students to share files with people in their specific school,” Hendricks explained.
Finally, the new Drive tags feature will soon allow administrators to classify files automatically at an appropriate sensitivity level. “This can help administrators be more proactive about protecting some of your communities’ most sensitive data, such as personally identifiable information or proprietary research,” Hendricks said.
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Updates to the ChromeOS operating system will give schools more tools that can help them manage fleets of Chromebook devices.
Google already provides tools that enable Zero Touch Enrollment, allowing school IT administrators to remotely configure and send devices to students’ homes. And every Chromebook will receive automatic security updates for up to eight years to keep them safe and secure.
Now Google is updating the Devices page in the Google Admin Console so that admins can easily see which devices are nearing their Auto-Update Expiration Date. There will also be a new page in the console that allows admins to view Chrome Insights Reports. That will provide a view of the AUE dates for each device fleet, helping prepare schools for when they should start thinking about buying new devices, Google said.
Another new feature coming soon is PIN logins for educational users as part of the device setup process. Students, educators, and administrators who receive an assigned device will be able to log in with a simple six-digit PIN. The first time they sign in to a new device, they’ll be asked to set a PIN, and then they’ll be able to use that every time they go forward.
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Analyst Holger Mueller of Constellation Research Inc. said that Google’s education-focused updates are very timely as most schools in the northern hemisphere have just started their summer vacations. “This gives administrators, school systems and teachers time to evaluate and get up to speed with the new proposals,” he said. “That’s important because teachers have to master them before the new school year starts.”
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